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Executive Support Officer

Ref: SB/2195

Location: London

Postcode: SW1H 9EA

Salary: £22-25k

Purpose of the role:

 

This is an exciting opportunity to work within the Facilities Management industry.  The role will support the CEO in dealing with a diverse range of tasks. You will assist on multiple FM projects, which includes supporting; the collation of business-related data for report preparation, the central oversight of key developments and initiatives, supporting the management of minutes in key actions from strategic meetings, and undertake your own minor projects and pieces of work on behalf of the CEO etc. 

 

The environment is a demanding one and the post holder must be able to speak authoritatively about the work being undertaken and make decisions that reflect the needs and priorities of the CEO and executive team. The post holder will be responsible for supporting the CEO, ensuring they are fully briefed on all pertinent issues in readiness to represent the organisation at both internal and external meetings. 

 

Skills & Abilities: 

 

  • Ideal candidate will have a construction/building/Facilities Management degree and looking to work in a corporate environment for part of their career development. 
  • Excellent written and verbal communication skills, including the ability to speak authoritatively. 
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.  
  • Strong computer and research skills are required to gather and summarise data for reports; proficiency with all applications of Microsoft office for composing, typing and proofing and presenting materials.  
  • Ability to maintain a realistic balance among multiple priorities and to meet deadlines. 
  • Ability to multitask and work under pressure in a demanding environment.  
  • Strong organisational, planning, analysis, and problem-solving skills.  

 

Duties will include but won’t be limited to: 

 

  • Handling a variety of situations involving the administrative & managerial function of the CEO’s office. 
  • Coordinate the delivery of the company’s services and internal projects, overseeing all stages from identifying and documenting client requirements through to delivery, client support and account management, on the CEO’s behalf 
  • Be an internal advocate for the customer, identifying customer needs and ensuring delivery requirements are managed effectively with respect to team, internal client and external client commitments. 
  • Work alongside all functions to optimise delivery and support procedures in line with customer requirement and business needs. 
  • Liaise with internal and external clients to capture requirements for deliveries that will be used in order forms, task lists and other documentation. 
  • Preparing reports and data analysis, create documents, correspondence, meeting agendas and serve as recorder of minutes at meetings with responsibility for transcription, and distribution to participants 
  • Assessing customer feedback and using your creativity to help establish, improve, and refine services. 
  • The CEO Executive Assistant may be contacted out of normal office hours to deal with unexpected events. 

 

If successful you will receive: 

 

  • Competitive Salary 
  • 25 Statutory Holidays + 8 Bank Holidays 
  • Excellent Pension Scheme 
  • Sick Pay (Depending on Length of Service) 
  • Annual Performance Award 
  • Charity Days 
  • Thank you Scheme. 

 

All candidates working for our client have been identified as key workers during the Covid-19 pandemic, due to the critical work that they undertake to maintain the prison estate. The stability and security that they can offer is now more relevant than ever. 

 

About Our Client: 

 

Gov Facilities Services Ltd provide Facilities Management Services, such as cleaning, reactive maintenance, landscaping and planned building repair work to 52 Prison Establishments across Greater London, Kent & Sussex, South West and the East of England.  

 

Due to the nature of the environment, you will be asked to complete the standard Security Vetting for the establishments. This will include a criminal records check (standard DBS) along with either Enhanced Level 1, Enhanced Level 2 or Counter Terrorism depending on the appointed establishments.  

 

If you already hold a current EL1 or EL2, previous CTC clearance or have worked in that environment before, we are looking to speak to you!   

 

If you meet the above criteria and want to be considered for this excellent opportunity, please send your CV via the link provided. Shortlisting will commence with immediate effect.  

 

SkyBlue Recruitment is an equal opportunity employer. We are committed to ensuring that all hiring decisions are based on competence, performance and business needs.  By applying for this role, you are agreeing to our privacy statement which can be found on www.skybluesolutions.co.uk 

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